AGM Minutes

INTERIM MEETING

Minutes Tuesday 13 August 2024
7:30 –9:00 pm RSA Wairaka Rd

Apologies: Gay Hay, Iain MacLean, Nikky Winchester
Present: Ross Leggett, Paul FitzGerald, Margaret Blair, Jane Comben

Council updates

a. GWRC

b. PCC

Wellington Water CE left, changes to be made. Work goes on with the wastewater holding tank and work in Eastern Porirua. Local Water Done Well – maybe more info next week. Hard to see what will happen with discussions ongoing about various councils joining a new water body. Councils work through the figures and model, and then after govt legislation has passed, putting together a new entity.

Aotea Lagoon renewal to start soon. New toilets and exercise area.
Papakowhai shared path is progressing.

Pathway by Brora Crescent had lots of leaks so the water main being put in at the same time as shared path.

Titahi Bay Road, price has gone up so cycleway yet to roll out.

Gun emplacement – resource consent sought.

Pathway between Dairy and Overbridge – two sections with slip. Paul has talked with PCC about it.

Footpath by Railway/old goods shed collapsing. Ashley having conversation with Claire Giblin.

Discussed the leaving of Bill and who will be our new contact at the council.

AGM set for 30 October.

Financial Report

Finance Report to August 2024 Meeting   as at 13 August 2024
BNZ   		$ 13924.44
Income:		
$      7.09	Interest
$ 150.00	CGFF Tea Towels
$  400.00 	PCC Annual Grant
$  210.00	Korero Invoices
$  750.00	Korero Grant Pelorus Trust
$5000.00	He Ara Donation

Expenditure:
$   200.00  	Rent to RSA
$   713.00	AON Insurance
$       2.00   	Bank Fees		 
$ 3000.00	From On Call Account repayment of loan of $3000 for printing of TT		
Invoices – Issued 
$5000.00	Lindsay Family	

Invoices – Paid
$ 210.00 	Korero
$400.00 	PCC
$5000.00	Lindsay Family

Invoices – Outstanding
		  	
Account balances as at 13 August 2024
Res Assn 000    	$   455.19
He Ara 001		$ 6948.42
CGFF 002		$ 2239.11
Kōrero 066		$ 2568.07
Surf Seat 067	$   174.73
On Call Acct	025	$ 1538.92

Action: Transfer fund not immediately needed to go to the on-call interest bearing account.

Correspondence

None

Action items

July Actions:

DONE:

• Paul to follow up with Richard Poll at the council.
• Jane will respond to Patrika about the garden saying that it is a long standing issue. We have provided the council planting plan for the area and council agreed with it but were objections from NZTA about traffic management. This has stalled the project until the impasse can be resolved.
• Margaret to follow up with Bill when chasing the PCC Invoice and also ask about the Plunket Rooms.
• Paul has emails other local Residents’ Associations about a hui. Some have responded. Will follow up with others that haven’t responded.
• Paul has resolved the garden boundary situation. PCC were responsible, they have put up a new fence.

NOT COMPLETED:

• Iain to respond to Brian about colour in Kōrero

Project updates

Community Garden & Food Forest

• Vicky is collating a plan of crops planted over the last 3 years to establish a rotation of root, legume, leaf and fruiting vegetation. We will display plan in pavilion windows for community to share.
• To battle the codling moth, we have purchased pheromone confusers, we will see what happens. We will continue with the compost liquid to improve the soil quality. We should continue with the corrugated cardboard tray.
• Ara and Ralph are meeting with Pania Solomon next week to move forward to purchase plants from PCC. Beating the Cape ivy is a big challenge. Good to have another stash of sacks coming.
• Pukerua Bay School kids prepped for planting seed potatoes.
• Crop swop 25 August at the Pop-up pavilion 25 August.
  

He Ara Pukerua

Pukerua Bay Meals on Wheels volunteers, 1974

• Pou Panel: Waiting to hear from kaumatua.
• Potatoes: Ashley has been asked to talk to some of the classes about the history of growing potatoes in Pukerua Bay. Loosely based on the FB story published in 2022.
• Gun emplacement: Waiting to hear back from PCC
• He Ara FB: A new story put up about Meals on Wheels. Set up 50 years ago.
• Website: These stories have been handed over to designer: Mystery Trains; Ames family; Wall family; Charles Gray; Stores; Post and Telegraph; Electricity. Other stories are being worked on.
• PKB Hub Pop-Up Parlour: Ashley has been asked to facilitate a session on 10 September – “Do you remember?”
• Donation: He Ara are grateful for a very significant donation from the Lindsay Family so He Ara can complete on-going projects.
• PCC: Advice from Bill Inge that there is now no need in Council for a Village Projects Coordinator. We gratefully acknowledge all the time and expertise which Bill has given to He Ara over the years.
• Wellington Heritage Festival: He Ara presentation on Saturday 9 November at the RSA.
• The garden party at the Community Garden when we revealed the panel for Ngita Woodhouse featured in the July issue of NZ Gardener and on Stuff on 8 August.

Kōrero

None

Waste Free Pukerua Bay

None

Climate Action Rōpu

Notes:

Spring Series have been incorporated with the Hub’s Pop-up Parlour. There is going to be a CropSwap, Recycling collection, and Mike Jebsons talk at St Mark’s. The final talk will be at the RSA.

General Business

AGM – ideas to appeal to new people. Possible talk – perhaps Judy McCoy, Friends of Tāupo Swamp? Mike Jebson? Friends of Mana Island?

Close: 8.30pm